Billing & Invoicing
Law Firm Billing Software That Actually Gets You Paid
Lawyers lose an average of 10% of billable hours to poor time capture and manual invoicing. Barristr automates the billing cycle from time entry to payment collection, so you spend less time chasing money and more time practicing law. Trust accounting, aging reports, and AI-enhanced billing narratives are built in — not bolted on.
Automated Legal Invoicing in One Click
Stop building invoices from scratch in Word or Excel. Barristr pulls approved time entries, expense records, and flat-fee items directly into a professional invoice template. Select a matter, review the line items, and click send. The invoice is generated as a branded PDF, emailed to the client, and logged against the matter file — all in one action. Batch invoicing lets you generate and send invoices for every active matter at month-end in minutes, not hours.
- One-click invoice generation from approved time entries and expenses
- Batch invoicing for all active matters at month-end
- Branded PDF export with your firm logo, colors, and payment terms
- Support for hourly, flat-fee, contingency, and hybrid billing arrangements
Payment Tracking & Online Collection
Every invoice includes a secure online payment link. Clients pay by credit card or bank transfer without leaving your branded portal. Payments are automatically matched to invoices, and the matter ledger updates in real time. No more manual reconciliation. No more wondering whether the check is in the mail. Automated payment reminders go out on your schedule — gentle at first, firmer as invoices age — so you never have to write that awkward follow-up email yourself.
- Secure online payment links embedded in every invoice
- Automatic payment-to-invoice matching and real-time ledger updates
- Automated payment reminders with configurable escalation schedule
- Credit card and ACH/bank transfer acceptance through secure gateway
Trust & IOLTA Accounting with Built-In Compliance
Trust accounting errors are among the most common reasons lawyers face disciplinary proceedings. Barristr eliminates the guesswork by enforcing compliance guardrails at the software level. Every deposit, disbursement, and transfer is tracked in a dedicated trust ledger that prevents commingling of client funds with operating funds. The system flags insufficient balances before you can issue a disbursement, maintains a complete three-way reconciliation audit trail, and generates the jurisdiction-specific reports your bar association requires.
Client trust balances are visible at a glance from any matter view. Low balance alerts ensure you request retainer replenishment before funds run dry. When an invoice is approved, trust funds are automatically applied against the outstanding balance, and the client sees a clear line-item showing the retainer deduction on their statement.
- Dedicated trust ledger with automatic commingling prevention
- Three-way reconciliation audit trail: bank, client ledger, and journal
- Low balance alerts and automatic retainer replenishment requests
- Jurisdiction-specific trust accounting reports for bar compliance
- Automatic trust-to-invoice application with client-facing statements
Accounts Receivable Aging Reports
Cash flow is the lifeblood of a small firm. Barristr gives you a real-time aging report that shows every outstanding invoice grouped by age bracket — current, 30 days, 60 days, 90 days, and beyond. Drill into any bracket to see the specific matters and clients. Sort by amount, age, or responsible attorney. Export to PDF or CSV for your accountant. The aging dashboard updates automatically as payments come in and invoices go out, so you always know exactly where your firm stands financially.
- Real-time aging dashboard grouped by current, 30, 60, and 90+ day buckets
- Drill-down by matter, client, or responsible attorney
- Export aging reports to PDF and CSV formats
AI-Powered Billing Narrative Enhancement
Lawyers are busy. Timer notes are often cryptic — "call w/ client re: motion" tells you what happened but does not tell the client why it was valuable. Barristr's AI billing narrative enhancement transforms terse timer notes into clear, professional descriptions that satisfy clients and survive outside counsel guideline review. The original note is preserved for your records, and every enhanced narrative is flagged for attorney approval before it appears on an invoice.
The AI also checks your billing entries against common outside counsel guidelines — flagging block billing, vague descriptions, and entries that exceed typical time thresholds for the task type — before you submit. Fewer write-downs. Faster payment. Less friction with corporate clients.
Professional PDF Export & LEDES Billing Support
Every invoice exports as a polished PDF with your firm branding — logo, colors, and custom payment terms. For corporate clients that require electronic billing, Barristr supports LEDES 1998B and LEDES XML formats out of the box. Map your time entries to UTBMS task and activity codes, validate against billing guidelines before submission, and export in the format your client's legal operations team requires. No third-party e-billing connector needed.
- Branded PDF invoices with firm logo, colors, and payment terms
- LEDES 1998B and LEDES XML export for corporate clients
- UTBMS task and activity code mapping for time entries
- Pre-submission billing guideline validation to reduce write-downs
Stop Leaving Money on the Table
Barristr automates your billing cycle from time entry to payment collection. Start your free trial and see the difference in your first month-end close.
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